- Backup electronic accounting records.
Accounting records can include anything from accounting software to spreadsheets that are used for budgeting. Consider subscribing to a cloud-based storage service, or — at a minimum — store your backup data in multiple locations. Backup electronic records regularly to ensure data remains current and easily recoverable.
- Protect computers and servers from water and lightning.
Review how systems are protected from storms and power surges.
- Safeguard records physically stored on-site.
An emergency evacuation plan should include steps to keep any data or records physically stored at the office safe and secure. Records can include time sheets, bank statements, invoices, and client lists to name a few.
- Develop a communication plan.
Create a plan for how to communicate with employees and customers after a disaster has occurred. Take time to prepare and plan now, so the recovery process will be easier later.
- Prepare a personal disaster plan.
While it is important to prepare your business for disaster, it is essential to take the time today to review your own family’s disaster plan and to encourage colleagues and employees to do the same.
Please refer to the links below for more information including creating a business disaster plan, safeguarding tax records, and preparing a business continuity plan.